Our Safety Management Service

Whether a small family business or large PLC we offer a Health & Safety Management Service or Food Safety solution for you.

If you are a builders merchant, school, restaurant, engineering firm, manufacturer, retail shop or even an airport we make compliance with Health & Safety and Food Safety laws easy, allowing you to get on with running your business!

After instructing Southalls safety management service our clients have reported significant improvements in workplace safety, demonstrated by our 99% retention of clients year on year and our growth predominantly by word of mouth recommendation!

Our UK safety management service is uniquely endorsed by Rob Strange OBE, ex-Chief Executive of IOSH:

"I am delighted to sit on Southall's advisory board as they have market leading health and safety software, excellent client retention and they offer a full consultancy service which is way in excess of the normal industry standards."

Additional Services

Exposure to high levels of noise can give rise to tinnitus and even permanent effects such as hearing loss if left unchecked. The Control of Noise at Work Regulations (2005) therefore place an obligation on employers to perform a suitable and sufficient assessment of the risk to employees, and to reduce the risk to as low as is reasonably practicable. As part of our safety management service we carry out noise assessments that will show you how your company is meeting the Regulations and which areas or processes are creating the greatest risk to your employees. Our experienced consultants use the latest technology to accurately measure the level of noise present in the workplace ensuring that detrimental risks to employees are minimised. Examining the results of the assessment, we provide practical advice on how to reduce noise levels. We decide whether to perform a combination of personal dose monitoring and static area measurements as part of our safety management service to ensure comprehensive and accurate results, all at a competitive rate.
In brief, The Control of Asbestos Regulations 2012 require employers to assess and manage the risk of exposure to asbestos. In reality this means ensuring you know firstly if your building contains any asbestos and secondly managing potential exposure. Failure to adequately manage the risks associated with asbestos often leads to heavy prosecution fines.

How do we help you?

We undertake a survey (called a Management Survey) to establish the facts. This will involve sampling any materials suspected to contain asbestos. Sample results can be obtained same day if required. Pulling all of the data together to compile a survey including site plan with asbestos register. Taking this a step further than other providers, we then work with you to produce a Management Plan ensuring you fully comply with the Regulations.

What about demolition?

If refurbishment or demolition is to be conducted the area must be subject to a Refurbishment and Demolition survey. We can undertake this often at short notice and turn around the samples rapidly.

In brief, The Health and Safety (Display Screen Equipment) Regulations require an analysis of staff workstations to assess and reduce risk the risk from VDU work. Workstations must meet specified minimum standards. Furthermore if a worker is suffering pain from poor workstation postural habits, injury or ill health, disability or return to work from a long absence, a workstation assessment is strongly recommended.

Our ergonomic assessors can conduct a seating analysis and workstation overview (typically known as a DSE assessment) for all office environments. Typically 30 minutes per individual with the worker at their workstation, these involve a case history, health and safety checklist, task analysis, postural analysis, environmental analysis, workstation adjustments, advice and completed display screen equipment risk assessment. Ensuring you are fully compliant with the Regulations!

The Regulatory Reform (Fire Safety) Order 2005 makes business owners, and those responsible for business premises, ultimately responsible for conducting a fire risk assessment and making safe their places of work. You need to appoint a ‘competent person’ to help if you don’t have the expertise or time to do the fire risk assessment yourself. Our consultants are qualified and experienced at conducting fire risk assessments across a variety of industries.

In brief, this process includes an assessment of:

  • emergency routes and exits
  • fire detection and warning systems
  • fire fighting equipment
  • safe storage of dangerous substances
  • an emergency fire evacuation plan
  • the needs of vulnerable people, eg the elderly, young children or those with disabilities
  • providing information to employees and other people on the premises
  • staff fire safety training

A fire risk assessment document and emergency plan will be produced ensuring you fully comply with The Regulatory Reform (fire safety) Order 2005.

Fleet management software designed to work as a bolt on module to Safety Cloud built through customer demand to assist businesses in meeting DVSA (Formerly VOSA) requirements.

The software suits both single and multi-site operations and allows for easy administration of your vehicles from one central point.

The software offers the following solutions to fleet management:

  • Keeps track of routine vehicle checks – servicing, DVSA inspections, MOT’s and insurance. With email reminders automatically generated when tasks are due.
  • Holds statutory documents for vehicles e.g. V5.
  • Holds contract hire documents.
  • Provides a defect logging system with facility to schedule actions to remedy defects and attach log sheets (DVSA compliant).
  • Logs road traffic collisions based upon insurance investigation requirements.
  • Records maintenance of work equipment linked to vehicles such as lifting equipment, ladders and straps.
  • Monthly fleet audits.
  • Daily pre-use vehicle checks.
  • Vehicle service matrix – a plan of what needs doing and when (as required by DVSA).
  • Graphical displays of overdue defects checks and auto email reminders.

Southalls market leading online health and safety software, Safety Cloud, is now accessible via an app!

  • Core Safety Cloud functionality can be updated or completed, on a mobile device enabling online health and safety to be simple and easily managed.
  • The app works both on and off-line, with data synced back to Safety Cloud when an Internet connection is re-established. Currently the Safety Cloud app gives access to Audits, Accients, Work Equipment Checks.
  • Get in touch to find out more!

We offer both IOSH-approved Health and Safety training (IOSH Managing Safely, IOSH Working Safely and IOSH Yard and Warehouse training), First Aid at Work training and HABC Level 2 and Level 3 Food Hygiene accredited training courses.

We also offer tailor made courses to suit you e.g. manual handling, work at height, asbestos awareness, fire warden etc.

Training courses can be held on your site or at a local training facility.

E-learning training is available via Safety Cloud and consists of:

  • Manual Handling
  • Display Screen Equipment
  • Workplace Transport
  • Banksman

Our e-learning platform can also offer client specific bespoke training unique to your organisation.

Construction SSIP Applications (CHAS & SMAS)

Main Contractors or Clients will often assist upon contractors achieving a CHAS or SMAS Worksafe scheme accreditation before being able to tender for work. Viewed by many as a “tick box” exercise such schemes are often used by Clients to measure a Contractors Health and Safety competency.

Often a daunting task of answering questions requiring “supporting evidence” and involving countless hours of form filling. We take you through the process and make it easy for you to achieve the accreditation you need with the minimum of fuss.

Construction Phase Health and Safety Plans and Documentation

"Simple Safety" software is the simple way to produce construction phase health and safety plans and documentation, which is specifically catered towards the CDM Regulations.

It allows you to create documentation such as COSHH Assessments, Risk Assessments, Method statements, and other features which you simply cannot afford to miss out on.

It provides professionally presented Health and safety documentation specific to your site.

Please visit www.simplesafety.co.uk for further information.

Following the recent scrapping of the paper part of the driving licence and the tragic events in Glasgow (where a refuse lorry crashed killing a number of pedestrians) it has never been more important to check your drivers endorsements.  We can help you manage this process through Safety Cloud.

Using this system you can get your drivers to sign a permission slip allowing us to contact the DVLA on your behalf. The results of the check (e.g. points, other restrictions) are recorded straight onto Safety Cloud.  You can then make an informed decision as to how to manage the risk to your safety, fleet and reputation.

Who We Are

Southalls was established in the West Midlands by John and Angela Southall in 2003 as a complete and simple safety management service to help businesses achieve compliance with Health & Safety and Food Safety Legislation. 

Proud of our reputation for quality, value and 'going the extra mile' - Southalls is a high growth company, growing by 20% or more year on year, predominantly through word of mouth recommendation.

"Since becoming a client of Southalls, we have found both their Safety Cloud software and their consultancy support outstanding. Safety Cloud makes it simpler and more time efficient for individual schools to record health and safety information and having it all online makes monitoring the 32 schools within our Trust easier. The support has improved confidence and led to a more consistent approach to health and safety management in our schools. This is a must for all organisations and one we now wouldn’t be without."

Tim Wilson
Health & Safety Coordinator - Focus schools