As your warehousing business grows, so does the challenge to run a cost-effective health and safety programme. In fact, multi-site operations often pay over the odds for core compliance requirements like training, equipment and checks

It’s an issue of consistency. Without a co-ordinated plan, individual site managers fulfil key H&S tasks on a ‘one-off’ basis across different suppliers, price points and schedules. So you shell out for duplicate effort and expense, while losing the benefit of shared best practice. 

These process and knowledge gaps not only cost you in the short term but can also lead to future financial hits in the form of accidents, claims and penalties. 

We’ve set out a range of solutions to help you achieve immediate savings – and establish a sustainable approach to health and safety going forward. 

1. Take staff training online 

Replace expensive multi-site training sessions with a series of simple e-learning modules, sharing the key elements of manual handling, racking awareness and workplace transport.  

Safety Cloud’s engaging online courses upskill staff with minimum effort, keeping costs low and messages consistent across every site. Training for higher-risk activities may require further guidance and should be assessed separately. 

2. Pay for only one set of inspections 

Statutory checks of work equipment, including forklift trucks under LOLER requirements, should be completed by one provider. Don’t allow your own insurers and the forklift supplier to double up on inspections, as you’ll pay twice too. Simplify the process by assigning one company to carry out the task. 

3. Purchase PPE centrally 

To reduce spend, bulk-buy personal protective equipment (PPE), such as gloves, jackets and shoes. Check stocks regularly to maintain a steady supply across all warehouse sites and avoid the sting of fast-track delivery. Be sure to shop around for the best deal, as gathering quotes from different suppliers could also save you money. 

4. Reduce your testing frequency 

Don’t pay for annual inspections you don’t need. PAT testing and Fixed Electrical Inspections should happen at set intervals, so schedule your programme accordingly (rather than automatically booking once each year).  

The Fixed Electrical Inspection can be completed every three or five years, so review your inspection report and be guided by its recommendations. 

Similarly, PAT testing for office equipment like desktop computers and VDU screens can be conducted every five years, provided the items undergo regular visual checks. However, hardware that is used often or regularly exposed to the elements, such as portable hand tools, may require portable appliance testing every six months.

More money-saving advice  

Growing your warehousing business shouldn’t come at a cost. Speak to our sector specialists about scalable health and safety solutions that help you save time and money. Get in touch with the team on 0345 257 4015 or email